Office Relocation Tips

Switching the location of your business can quickly evolve from excitement to stress. If you’re moving into a smaller office or expanding, moving from or into a larger city – in all these possible scenarios, it’s important to make sure multiple things are working to your specifications, and on schedule. If you’re trying to organize the relocation of your business, utilize these tips that we’ve assembled to make the entire process go much more smoothly and efficiently.

 

Find a Moving Company in Advance

Moving an office or business requires somewhat more complexity than involved in moving a home or apartment. It’s wise to hire a moving company at least one to three months in advance of your scheduled move – and it’s essential that they give you a full advance estimate. Ensure that they are able to provide business relocation services; you always want to be sure that the movers that you’re utilizing to move your business adheres to the same level of professionality that any of your professional associates do.

 

Make Sure the IT Department is Looped In

Make sure that the IT services of your company has at least 3 months of advance notice in order to start the motions of preparing for a technical move of all the essential electronic equipment to a new location. They will need to be moving/switching all phone and internet connections, plans, and equipment. They will need to know the environmental specifications of the new space to figure out whether they will need to upgrade any equipment or technology infrastructure. Letting them know about the move in advance helps them make sure that the technical switch-over will be as smooth as humanly possible.

 

Order all New Equipment in Advance

About one to two months before your move, place all orders for any new equipment or furniture that you’ll be purchasing to make sure that it will be there when you arrive. One thing to keep in consideration is that you should be careful in ordering too many extremely bulky or large items, or you might be paying twice for both the initial shipping, and then for the moving to the new location. You can coordinate with the supplier that you’re working with to ensure that all purchased items are delivered directly to your new office, as opposed to your old one.

 

Keep tabs of your Schedule

Don’t book important deadlines or client meetings on the days that you’re going to be moving your office – and the time surrounding it. Moving an entire office generates a somewhat cluttered environment – not the best place to be conducting intricate business. Mark the moving period clearly on your calendars, and schedule the rest of your business accordingly.

Use Color Coding

If you’re trying to keep watch on multiple sectors or departments, or a large staff, we recommend utilizing a color coding system – labelling all objects, furniture, equipment, or files based on the area that they will be placed in. This really helps ensure that your movers have a much simpler time unloading your belongings at your location.

 

Make sure to Clean

You don’t want to be bringing items to your new location that you’re just going to throw out. Get rid of scrap papers, broken equipment, unwanted furniture –  and sell or donate equipment that you want to get rid of. Remember, donations can be used as tax write offs – be in touch with your business’s accountant to determine what kind of financial documentation you need to be doing.

 

Ensure the organization of your employees

When all your employees are packing up their supplies, make sure that they fix their name to the outside of the box they are packing it in – ideally in multiple spaces. This is to make sure that the movers have an easy time putting them in the proper location according to any layout plans that you give them.

 

Update Your Address

Let all your clients know that you’re moving, as well as updating all of your business cards, letterhead, publicity documents, and of course, your website. Let any vendors or suppliers know about the change so that they can update their materials. Let Google know about the address change so that they can update your listing in advance, about a month prior to accommodate for time to make the change.

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Office Relocation Tips

Switching the location of your business can quickly evolve from excitement to stress. If you’re moving into a smaller office or expanding, moving from or into a larger city – in all these possible scenarios, it’s important to make sure multiple things are working to your specifications, and on schedule. If you’re trying to organize the relocation of your business, utilize these tips that we’ve assembled to make the entire process go much more smoothly and efficiently.

 

Find a Moving Company in Advance

Moving an office or business requires somewhat more complexity than involved in moving a home or apartment. It’s wise to hire a moving company at least one to three months in advance of your scheduled move – and it’s essential that they give you a full advance estimate. Ensure that they are able to provide business relocation services; you always want to be sure that the movers that you’re utilizing to move your business adheres to the same level of professionality that any of your professional associates do.

 

Make Sure the IT Department is Looped In

Make sure that the IT services of your company has at least 3 months of advance notice in order to start the motions of preparing for a technical move of all the essential electronic equipment to a new location. They will need to be moving/switching all phone and internet connections, plans, and equipment. They will need to know the environmental specifications of the new space to figure out whether they will need to upgrade any equipment or technology infrastructure. Letting them know about the move in advance helps them make sure that the technical switch-over will be as smooth as humanly possible.

 

Order all New Equipment in Advance

About one to two months before your move, place all orders for any new equipment or furniture that you’ll be purchasing to make sure that it will be there when you arrive. One thing to keep in consideration is that you should be careful in ordering too many extremely bulky or large items, or you might be paying twice for both the initial shipping, and then for the moving to the new location. You can coordinate with the supplier that you’re working with to ensure that all purchased items are delivered directly to your new office, as opposed to your old one.

 

Keep tabs of your Schedule

Don’t book important deadlines or client meetings on the days that you’re going to be moving your office – and the time surrounding it. Moving an entire office generates a somewhat cluttered environment – not the best place to be conducting intricate business. Mark the moving period clearly on your calendars, and schedule the rest of your business accordingly.

Use Color Coding

If you’re trying to keep watch on multiple sectors or departments, or a large staff, we recommend utilizing a color coding system – labelling all objects, furniture, equipment, or files based on the area that they will be placed in. This really helps ensure that your movers have a much simpler time unloading your belongings at your location.

 

Make sure to Clean

You don’t want to be bringing items to your new location that you’re just going to throw out. Get rid of scrap papers, broken equipment, unwanted furniture –  and sell or donate equipment that you want to get rid of. Remember, donations can be used as tax write offs – be in touch with your business’s accountant to determine what kind of financial documentation you need to be doing.

 

Ensure the organization of your employees

When all your employees are packing up their supplies, make sure that they fix their name to the outside of the box they are packing it in – ideally in multiple spaces. This is to make sure that the movers have an easy time putting them in the proper location according to any layout plans that you give them.

 

Update Your Address

Let all your clients know that you’re moving, as well as updating all of your business cards, letterhead, publicity documents, and of course, your website. Let any vendors or suppliers know about the change so that they can update their materials. Let Google know about the address change so that they can update your listing in advance, about a month prior to accommodate for time to make the change.

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"The excellent team you sent out on Wednesday. They were efficient, careful, and accommodating. Miguel was an absolute pleasure to work with, and his skilled team made the move incredibly pleasant and simple. Everyone was honest and helpful and I will most certainly be using you for any future move..." - Elena, CT